Proposal Manager

PowerSchool, the recognized leader in K-12 educational software solutions, is hiring a Proposal Manager to join the Bids and Proposals Team. Become a valuable member of an established, dynamic, fast-paced team responsible for delivering award-winning proposals. Using industry-standard tools, such as Loopio, Mimeo, and SharePoint, own the full life cycle of the proposal process, analyzing RFP’s and other bid documents, and collaborating with internal and external contributors and SMEs to develop proposals that move our organization forward and assists our sales team in meeting their goals. PowerSchool offers competitive pay, full benefits package, stock options, discretionary time off (DTO), remote work environment, mentorship program, ongoing professional development, monthly virtual happy hours, and quarterly award recognition.

Essential duties and responsibilities include the following. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Understand the K-12 market and work to gain knowledge of PowerSchool’s solutions, customer, and prospect landscape
• Determine proposal direction and construction by helping to identify and clarify the solution and win themes for the RFP
• Develop a compliance checklist to ensure the proposal meets all requirements of the RFP
• Schedule and lead kickoff calls via Zoom, assigning deliverables and timelines to internal stakeholders
• Using the SharePoint template library, write the cover letter and executive summary highlighting the value of PowerSchool
• Load the RFP requirements into Loopio so other team members can respond to functionality questions
• Ensure team members are meeting internal timelines and deliverables
• Submit clarification questions to the prospect and follow-up on all addendums
• Revise and edit RFP submissions in a clear, concise manner maintaining continuity of style and content
• Escalate any concerns in a timely manner
• Upload the RFP into Mimeo for printing and delivery
• Respond to best and final offer (BAFO) requests
• Deliver weekly status updates to management on the progress of each proposal
• Improve proposal-writing results by evaluating and re-designing processes, approach, coordination, and boilerplate, implementing changes
• Assist with proposal library update and maintenance
• Other duties as assigned

To be considered for and to perform this job successfully, an individual must be able to perform each essential duty and responsibility satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required.

Qualifications include:

• Bachelor’s Degree
• 5+ years previous proposal writing and managing or proposal coordination experience
• 2+ years project management experience
• Association of Proposal Management Professionals (APMP) Certified – Foundation preferred
• Salesforce, Loopio, and Mimeo Experience or equivalent
• Effective facilitation of meetings and taking the lead
• Understanding of, and ability to interpret, RFP structure and requirements
• Deadline-oriented, with great attention to detail
• Advanced Skills (Excel, Word, PowerPoint)
• Capable of mastering and reacting to the pace of the business, quick thinker, and implementer with a high sense of urgency
• Excellent research skills and the ability to write persuasively and articulately
• Ability to communicate in a professional and credible manner
• Excellent interpersonal, problem solving, computer, and organizational skills
• Strong written communication, knowledge of technical documentation, layout skills
• Ability to work seamlessly with limited supervision
• Willingly accepts feedback and coaching
• Contributes to a positive team culture

Comprehensive Insurance Coverage (including Medical, Dental, Vision, Pharmacy benefits, Life Insurance and AD&D)​

Flexible Spending Accounts and Health Savings Accounts​

Short-Term Disability and Long-Term Disability​

Comprehensive 401(k) plan​

Generous Parental Leave​

Unrestricted paid time off (known as Discretionary Time Off - DTO) ​

Paid Community and Volunteer Time Off (VTO)​

Wellness Program, including ClassPass& Employee Assistance Program​

Tuition Reimbursement​

Optional Benefits: Pet Insurance, Identity Theft Protection, Student Debt Repayment Program and Prepaid Legal coverage​

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A reasonable estimate of the base compensation range for this position is $65,000 - $85,000. The compensation range is specific to the United States and incorporates many factors including but not limited to an applicant’s skills and prior relevant experience and training; licensures, degrees, and certifications; internal equity; internal pay ranges; and market data/range parameters. 

PowerSchool is committed to a diverse and inclusive workplace. PowerSchool is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Our inclusive culture empowers PowerSchoolers to deliver the best results for our customers. We not only celebrate the diversity of our workforce, we celebrate the diverse ways we work. If you have a disability and need an accommodation regarding our recruiting process, please let us know by emailing accommodations@powerschool.com.

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